4 Tools Your Next Remote Event Needs to Succeed

It’s pretty difficult–or dare we say, even impossible–to run a successful remote event without the right tools backing you.

It’s pretty difficult–or dare we say, even impossible–to run a successful remote event without the right tools backing you.

Some of the tools you need depend on the type of event you’re running and how you want to interact with your audience. That being said, there are a few core pieces every remote event needs to succeed.

Today, we’re going to cover four of them.

4 Tools Your Next Remote Event Needs to Succeed

1. A solid internet connection

2. Good-quality lighting, sound, and video

3. Event management software

4. A way to engage and interact with your audience

How fast and reliable is your internet connection?

There’s nothing quite as frustrating during a virtual event than losing your connection to your audience thanks to poor internet connectivity. Not to mention, if you’re constantly cutting in and out, it’s incredibly annoying for viewers!

So, before your next remote event, make sure you’ve taken the steps you need to ensure your connection will be solid so you can stay connected throughout the event. If you know it can be spotty in certain areas in your house, consider renting a room at a library or a co-working space. Then, test the internet connection ahead of time. Once you know it’s fast and reliable, host your virtual event from here instead.

Audio, video, and lighting during a remote event

Even if your internet connection is strong, dim lighting, low-quality video, and spotty audio drastically reduce audience engagement and enjoyment during remote events.

Depending on the style of remote event you’re hosting, a newer smartphone or Android may provide sufficient quality audio and video. But if you’re hosting a bigger event or you’re going for a more professional look, consider investing in professional equipment, including a microphone and camera with live-streaming capabilities.

Another factor to consider is your lighting. If you’re positioned properly and the weather is on your side, natural lighting can do the trick. But a lot of remote event hosts decide to invest in lighting meant for recording video. If you’re filming with your phone, a small, attachable ring-light can work wonders for the lighting in your video.

When your audio and video is clear, bright, and steady, your audience will have a much better experience during your next remote event and they’ll walk away eager to attend the next one you host!

Remote event management software

Virtual events take planning and coordination much like in-person events. It’s tricky to keep everything you need streamlined, but there are different remote event management software programs that can help you do just that.

Depending on the software you choose, it can come with all sorts of convenient capabilities to help your next event go off without a hitch.

They include:

Event registration: Your audience can click a link to sign up for your event. Then, their RSVP is automatically recorded in your event dashboard

Real-time analytics: Receive accurate, real-time data and input from your audience to shape the course of your event.

Branding: The option to brand your remote event with your logo, colors, and design to keep everything streamlined and authoritative.

But here at Swift, our team picks favorites when it comes to what remote event software can do. For us, every great event needs powerful audience engagement and interaction tools! That’s why we’re proud to offer just that.

Audience engagement and interaction

We think an engaged audience is a happy audience. If your audience members walk away feeling like they had a chance to be heard, ask questions, and interact, that’s a great sign your event was a success.

Now, there are several different ways to interact with and engage your audience during remote events.

Here are just a few of them.

Live Polls

Live polling lets you create a real-time dialogue with your audience during events. Maybe you create a poll to gather opinions or poll your audience to test their knowledge on a particular subject. Either way, live polling gives your audience the chance to be heard and provides you with powerful data at the same time.

Q&As

Another favorite way to interact with your audience during remote events is with question and answer sessions. Whether you’re asking your audience questions and hearing directly from them or vice versa, they provide a powerful tool for engagement.

We’ve taken all the guess-work out of Q&As. As the remote event host, you can moderate questions before they’re put on display for your entire audience. You can also let your audience upvote their favorite questions so you can focus on what matters most. Finally, you can even turn on anonymity features. That way, your audience can ask questions anonymously in case they’d be reluctant to do so otherwise.

Quizzes and Games

Who doesn’t love a friendly round of trivia or a chance to show off their knowledge and skill set? Integrate quizzes and games into your remote presentation or event so your audience has a fun way to get involved. You can even choose to display the results on a leaderboard to strike up a fun competition between attendees. And everyone’s favorite: you can even offer prizes and incentives for the winners!

Are you feeling inspired to start planning your next remote event?

What are some other great tools you’ve used to take your remote events to the next level?